When you hire an employee you must make sure that you have taken proper consent / authorization to use employee personal data for the purpose of background verification.
You can ask employee to sign declaration and authorization form to save yourself any future legal disputes.
In the interest of maintaining the safety and security of our customers; employees and property, the “Company” will order a “consumer report” (a background report) or “investigative consumer report” on you in connection with your employment application. And if you are hired, or if you already work for the Company; may order additional background reports on you for employment purposes. The background check company, “Background Check Company”; will prepare the background report for the Company.
The background report may contain information concerning your character, general reputation, personal characteristics, mode of living, and credit standing.
The nature and scope of the most common form of investigative consumer report is an investigation into your education and/or employment history conducted by the Background Check Company or another outside organization. You may request more information about the nature and scope of an investigative consumer report, if any, by contacting your HR.
In case any of the given information or statement during hiring process and in course of employment. Found to be incorrect may lead to serious results including immediate termination without assigning any Notice Period or pay in lieu thereof.
After carefully reading this Background Check Disclosure and Authorization form, I authorize the Company to order my background report, including investigative consumer reports. I understand that the Company may rely on this authorization to order additional background reports, including investigative consumer reports, during my employment without asking me for my authorization again.
I also authorize the following agencies and entities to disclose to the Background Check Company and its agents all information about or concerning me, including but not limited to:
I agree the Company may rely on this authorization to order background reports, including investigative consumer reports, from companies other than the Background Check Company without asking me for my authorization again. I also agree that a copy of this form is valid like the signed original.
In case any of the given information or statement submitted / given by me during hiring process and in course of employment; found to be incorrect may lead to serious results including immediate termination without assigning any Notice Period or pay in lieu thereof.
So; I certify that all of the personal information I provided is true and correct.
Name : _________________
Employee ID :____________
Date : __________________
PAN Number :____________